Privacy Policy

1. Introduction

Deoband Islamic Academy (“Academy”, “we”, “us”, “our”), located in Deoband, Saharanpur, Uttar Pradesh, India, operates the website www.deobandacademy.com.

We are committed to protecting the privacy of our students, parents, and guardians. This Privacy Policy explains what personal information we collect, how we use it, with whom we share it, and your rights regarding your data.

By using our website or enrolling in our courses, you consent to the data practices described in this Privacy Policy.

2. What Data We Collect

We collect the following categories of personal information:

We do not collect sensitive personal data such as financial account details, Aadhaar numbers, or medical information.

3. How We Collect Data

We collect your personal information through the following means:

• Admission Form — when you fill out and submit the enrollment/admission form on our website
• Contact Form — when you submit an inquiry through our contact page
• WhatsApp — when you initiate or respond to communication on WhatsApp
• Free Trial Registration — when you book a free trial class
• Website Cookies — basic analytics data collected automatically when you visit our site

4. How We Use Your Data

We use your personal data exclusively for the following purposes:

• Processing and managing your enrollment or admission application
• Scheduling classes and assigning a suitable teacher
• Communicating with you about your classes, progress, fees, and updates via WhatsApp and email
• Sending monthly progress reports for your child
• Responding to your inquiries and providing customer support
• Improving our website and services based on usage patterns
• Sending occasional important announcements about the Academy (not spam)

5. Data Storage & Security

Your form submissions are stored in Google Sheets via a secure Google Apps Script integration. Google’s servers are protected by industry-standard security measures.

We take the following steps to protect your data:

• Form submissions are transmitted over encrypted HTTPS connections
• Google Sheets are access-restricted to authorized Academy administrators only
• WhatsApp messages are protected by end-to-end encryption provided by WhatsApp
• We do not store payment card details — no financial data is stored on our systems

While we implement appropriate safeguards, no method of transmission over the internet is 100% secure. We cannot guarantee absolute security but are committed to protecting your data to the best of our ability.

6. Data Sharing & Third Parties

We do not sell, trade, or rent your personal information to any third party.

We may share your data only in the following limited circumstances:

• Assigned Teacher: Your child’s name, age, course, and preferred timing will be shared with the assigned teacher for class preparation
• Google (Data Processor): Form data is stored in Google Sheets. Google acts as a data processor under our instructions. View Google’s Privacy Policy.
• Legal Obligation: If required by Indian law, court order, or government authority

No other sharing occurs without your explicit consent.

7. WhatsApp Communication

We use WhatsApp as our primary communication channel for:

• Confirming enrollment and scheduling classes
• Sharing class links and reminders
• Sending monthly progress updates
• Responding to parent inquiries

By providing your WhatsApp number and initiating contact with us, you consent to receiving Academy-related messages on WhatsApp. When you submit our admission form, a copy of your submitted details is automatically shared with our Academy WhatsApp number for internal record-keeping.

You may opt out of WhatsApp communications at any time by informing us. Note that opting out may affect our ability to deliver class-related updates.

WhatsApp is a service of Meta Platforms, Inc. and is governed by WhatsApp’s Privacy Policy.

8. Cookies & Website Tracking

Our website (powered by WordPress) uses cookies — small text files stored on your device — to improve your browsing experience.

Types of cookies we may use:

• Essential Cookies: Necessary for basic website functionality
• Analytics Cookies: Help us understand how visitors use our site (e.g., which pages are most visited). This data is aggregated and anonymous.
• Preference Cookies: Remember your settings and language preferences

You can control or disable cookies through your browser settings. Disabling cookies may affect some website functionality but will not prevent you from accessing course information or submitting the admission form.

We do not use advertising or tracking cookies from third-party ad networks.

9. Children’s Privacy

Deoband Islamic Academy serves students of all ages, including children. We take extra care with data relating to minors.

• All enrollment forms for students under 18 must be completed by a parent or guardian
• We do not knowingly collect data directly from children under 13 without parental consent
• Parents may request to view, correct, or delete their child’s data at any time
• We do not use children’s data for any marketing or profiling purposes

10. Your Rights

Under Indian data protection principles and applicable law, you have the following rights regarding your personal data:

• Right to Access: Request a copy of the personal data we hold about you
• Right to Correction: Request correction of inaccurate or incomplete data
• Right to Deletion: Request deletion of your data (subject to our legal obligations and enrollment status)
• Right to Withdraw Consent: Withdraw consent for WhatsApp communications or marketing at any time
• Right to Object: Object to how we process your data in specific circumstances

To exercise any of these rights, please contact us at info@deobandacademy.com or via WhatsApp at +91-82732-11357. We will respond within 30 days.

11. Data Retention

We retain your personal data for as long as:

• You are enrolled as an active student at the Academy
• Required for legitimate educational record-keeping purposes (typically up to 3 years after last enrollment)
• Required by Indian law

After this period, your data will be securely deleted or anonymized. You may request early deletion at any time by contacting us, subject to our legal obligations.

12. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, or legal requirements.

When we make significant changes, we will:

• Update the “Last Updated” date at the top of this page
• Notify active students and parents via WhatsApp where appropriate

Your continued use of our services after any changes constitutes your acceptance of the updated Privacy Policy. We encourage you to review this page periodically.

13. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or how we handle your data, please reach out to us: